You Have More Flexibility in Your Commercial Real Estate Lease Than You Think

Most executives believe they’re locked into their company’s lease until it expires. The truth is, regardless of how much time is left, you have options. With the right strategy, companies can reduce costs, unlock concessions, and realign their space with evolving business needs.

At Site Selection Group, we partner exclusively with tenants—never landlords—to ensure you maximize leverage and make your lease work for you. Here are strategies to consider based on how much time remains on your lease.

Remaining Lease Term: Less Than 24 Months

• Reevaluate your footprint. Is your current space too large, too small, or simply outdated? Shifts in hybrid work or operational needs often require rethinking your square footage.
• Use relocation as leverage. Even if you want to stay put, exploring alternative locations gives you negotiating power. An independent advisor ensures you aren’t relying on the landlord’s broker.
• Run the numbers on moving. With landlords offering concessions like free rent, moving allowances, and turnkey subleases, relocation can sometimes be more cost-effective than renewing.

Remaining Lease Term: Two to Four Years

• Negotiate improvements now. With a few years left, you can secure upgrades—such as remodels or technology enhancements—in exchange for an extension.
• Audit operating expenses. Many companies overpay due to landlord billing errors or misallocated charges. A detailed review can uncover meaningful savings.
• Structure a “win-win” extension. Extending early can reduce your rent today while boosting your landlord’s property value. The key is knowing their financial drivers before making your move.

Remaining Lease Term: Four or More Years

• Think creatively about utilization. Long lead times allow for space redesign, consolidation, or phased downsizing. Strategic changes can improve efficiency well before lease expiration.
• Explore a sublease or early termination. If you’re over-spaced, both are options—though complex. With expert guidance, subleasing can offset costs and align your footprint with actual demand.
• Leverage expansion. Growing tenants carry leverage, but landlords often attempt to charge premiums. Independent representation ensures you capture the upside without overpaying.

Making Your Lease Work for You

Whether you have two years or 10 left on your lease, the right approach can create flexibility and financial savings. Site Selection Group combines independent tenant representation with project and construction management expertise to help companies optimize their space strategy and execute successfully.